When the commission to organise, complete and furnish one floor of the Architects’ Association building was undertaken, the space was already largely finished in terms of structure, windows and external enclosures, parapet finishes, flooring, suspended ceilings, and air-conditioning and electrical installations. The departments to be accommodated were those corresponding to the plan approval (‘visat) and administration sections, a basic and fundamental unit in the functioning of the Association, since it is here that the inspection and certification of projects is carried out, which essentially constitutes the institution’s core activity.
In the preliminary design competitions for the building, the programme established for these sections was as follows:
Plan Approval: waiting and submission area, office of the Duty Board Member, office of the Head of Plan Approval, general office, archive and records.
Administration: offices of the Treasurer and the Accountant, cashier’s desk, accounting office, and document collection area.
From the time of the competition call to the moment of this commission, the requirements of these sections had increased extraordinarily, particularly in terms of office capacity and the number of architects responsible for plan approval.
From the first sketches it became clear that the available space was very insufficient and that, in order to function effectively —as was appropriate given the importance of the section— an additional floor would be required. Several consultations were held with the Building Committee, and it was ultimately agreed to limit the intervention to the available floor and instead eliminate the waiting room, the office of the Duty Board Member and that of the Accountant, while enlarging the general lobby as much as possible, with the potential use of the stair landing. It was also suggested that the Association Club could be used as an extension of the waiting area for the plan approval section, although the drawback of its lack of proximity was immediately apparent —a problem that, given the advanced stage of construction, could no longer be effectively addressed.
In accordance with the programme, two somewhat independent units were established: plan approval and administration. The former was structured according to the strict sequence of document processing: document submission counter – entry registration – auxiliary plan-approval staff – archive and metal filing cabinets – architects responsible for plan approval – cashier – document collection counter. At the centre of this unit is the isolated office of the Head Architect, the only space with direct access from the lobby, in order to facilitate personal consultations. In this respect, and in line with a general criterion for organising the work of this section, direct contact between the public and the architects personally carrying out the plan approval process was deliberately avoided.
The second unit consists of the general administration office, which is connected to the Treasurer’s office, the other of the only two rooms with direct access from the lobby. The two units are separated by the staff entrance corridor, which also serves as the zone through which the lobby connects visually with the exterior—that is, with views towards the Roman towers and the neo-Gothic façade of the Cathedral.
Given the constraints of the available space, consideration was given, as mentioned, to enlarging the lobby by incorporating the stair landing. While this solution made it possible to create an area for the review and preparation of documents by members, it also implied the impossibility of fully isolating the office complex—outside public service hours—from the vertical circulation routes leading to that landing, namely the staircase and lifts. The Building Committee pointed out the disadvantages of this situation and the need to establish an effective enclosure.
With this criterion in mind, an intermediate solution was adopted, consisting of encroaching upon the landing only with solid elements, thus providing a fixed enclosure, and separating the remaining free area by means of a simple glass partition without mullions or transoms, incorporating a “Securit” glass door. This solution at least ensured visual continuity between the two spaces, even though they could not be physically unified. The furniture was arranged in such a way as to reinforce this perception while also allowing some effective use of the landing. For this reason, two identical benches were placed, one on each side of the aforementioned glass partition.